Job Description

Current Employees and Students: If you are currently employed or enrolled as a student at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title: Administrative Assistant Professional

Job Category: University Staff

Employment Type: Regular

Job Profile: Administrative Assistant III

Job Duties:

The Administrative Assistant Professional supports UW-Green Bay's mission to expand access to high-quality, lifelong learning across Northeast Wisconsin. Located within the Division of Continuing Education and Workforce Training, this role helps advance the University's strategic priorities by ensuring professional development programs, trainings, and events are delivered smoothly, efficiently, and with a strong focus on service. Guided by UW-Green Bay's core values and brand promise-Together, We Rise-this position contributes to a collaborative, learner-centered environment that empowers individuals and strengthens communities.

This position provides essential administrative, financial, and operational support, including managing registrations, processing financial transactions, coordinating instructors, supporting program logistics, and delivering excellent customer service. The ideal candidate is highly organized, detail-oriented, and comfortable balancing multiple priorities in a fast-paced setting, while embracing challenges, building community, and supporting access to lifelong learning opportunities.

Key Job Responsibilities:

• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums

• Prepares and audits complex records, edits documents, and reviews work done by others

Department:

Continuing Education

Compensation:

Minimum hourly compensation of $18.18. This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Required Qualifications:

• Associate's degree
• 1 year of professional experience
• Strong written communication and administrative skills with a high level of detail
• Excellent customer service and relationship-building skills
• High level of computer proficiency and ability to use database, spreadsheet, web conference, presentation, and word processing software applications
• Ability to work effectively as a team and independently in a high-volume work setting
• Must be self-motivated and able to work independently to complete projects
• A valid Wisconsin driver's license and a working vehicle to travel and ability to obtain driver authorization through the University

Preferred Qualifications:

• Bachelor's degree
• 2 years of professional experience
• Experience in working with adult learners
• Experience in higher education or training and development

Conditions of Appointment:

Position is a full-time University Staff appointment.The work hours for this position will be 7:45 a.m. - 4:30 p.m., Monday through Friday on the Green Bay campus.This position may have the option to work on-campusor a hybrid schedule subject to approved telecommuting request.

A criminal conviction investigation will be conducted on the finalist(s). In addition, if the final selected candidate has prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct will be completed. A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

How to Apply:

Click the Apply button and follow the prompts on the screen.

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

• Cover letter specifically addressing qualifications for the essential job functions

• Resume

Application Deadline:

To ensure consideration, please submit application materials by Thursday, April 9, 2026.

Contact Information:

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources

Phone: (920) 465-2390

Email:jobs@uwgb.edu

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Benefit Details

The Universities of Wisconsin provides an excellent benefits package to meet the diverse needs of its employees. For benefits eligible positions, this includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately, and employees are fully vested after 5 years of service. The Universities of Wisconsin also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, eligible employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually and paid parental leave. Eligible employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

• UW System Employee Benefits Brochure

• Total Compensation Estimator

Employee Misconduct

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of employee misconduct, sexual violence or sexual harassment. When obtaining employment reference checks, these same misconduct, sexual violence or sexual harassment questions must also be asked.

Confidentiality Statement

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

Annual Security Report

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see ourCampus and Communitysection. For Campus Safety information see ourUniversity Police websiteand ourAnnual Security Report(for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Job Tags

Hourly pay, Full time, H1b, Work at office, Immediate start, Remote work, Work visa, Monday to Friday, Flexible hours

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