Job Description

Practice Manager - (Roseville, CA - Sacramento, CA - Folsom, CA)

Compensation: $90k to $100k DOE

Nexus HR is seeking an experienced and strategic Practice Manager to lead daily operations and support the continued growth of our specialty practice. The ideal candidate will bring strong expertise in healthcare operations, revenue cycle management, and team leadership, with a focus on delivering exceptional patient care in an allergy and respiratory setting. This role requires a proactive leader who can optimize workflows, improve patient outcomes, and ensure operational excellence across multiple departments.

About the Job

The Practice Manager will oversee all aspects of clinic operations, including clinical support services, front office, billing, and administrative functions. Working closely with physicians and leadership, this role ensures efficient patient flow, regulatory compliance, and strong financial performance. As a key leader within the organization, the Practice Manager will also serve as an ambassador to patients, staff, and the community while driving strategic growth initiatives.

Duties and Responsibilities:

Clinical & Operational Management

• Oversee day-to-day operations of allergy and respiratory clinics, including patient intake, testing, treatment, and follow-up care

• Ensure efficient patient flow, minimizing wait times while maintaining high-quality care

• Optimize scheduling for physicians, nurse practitioners (NPs), and physician assistants (PAs)

Revenue Cycle & Financial Management

• Manage billing operations, coding workflows, and accounts receivable (A/R) performance

• Collaborate with finance leadership on budgeting, forecasting, and financial reporting

• Monitor key performance indicators (KPIs) to improve profitability and operational efficiency

Human Resources & Team Leadership

• Lead recruitment, onboarding, and retention of clinical and administrative staff

• Develop staffing models aligned with patient volume and specialty services (e.g., allergy testing, pulmonary function testing)

• Coach and mentor department leads to build a high-performing team culture

Information Systems & EMR

• Oversee EHR/EMR systems (Centricity or NexGen preferred) and practice management software

• Ensure accurate documentation, scheduling efficiency, and reporting capabilities

• Coordinate with IT vendors to resolve system issues and support system enhancements

Compliance & Risk Management

• Ensure compliance with healthcare regulations, HIPAA, OSHA, and specialty-specific standards

• Manage malpractice, liability, and workers’ compensation insurance

• Support credentialing and payer enrollment for providers

Facilities & Equipment Management

• Oversee maintenance and compliance of clinical equipment (e.g., spirometry, allergy testing devices)

• Manage vendor contracts, facility upkeep, and supply inventory across all locations

• Coordinate clinic expansion, renovations, and space utilization

Marketing & Business Development

• Support growth initiatives, including referral network development with primary care and specialty providers

• Oversee updates to website, patient education materials, and clinic communications

• Represent the practice in community outreach and healthcare partnerships

Leadership & Strategic Planning

• Drive execution of organizational goals related to growth, patient experience, and clinical outcomes

• Implement performance metrics to evaluate operational success and identify improvement opportunities

• Foster a patient-centered culture focused on service excellence and quality care

Administrative & Transition Oversight

• Oversee payroll, accounts payable, procurement, and administrative functions

• Manage provider schedules, including call rotations and cross-coverage

• Support internal events, communications, and operational coordination

Qualifications :

• Experience: Minimum of 5 years in healthcare management, preferably in a specialty practice (allergy, pulmonology, or related field)

• Education: Bachelor’s degree in Healthcare Administration, Business Administration, or related field required; MHA or MBA preferred

• License/Certification: CPC, CMPE, or similar healthcare management certification is a plus

• Skills: Strong leadership, communication, financial analysis, and problem-solving abilities

• Knowledge: Allergy and respiratory clinic workflows (preferred)

• Revenue cycle management, medical billing, and payer requirements

• Practice management systems and EHR (Centricity or NexGen strongly preferred)

• Healthcare compliance and regulatory standards

• Language: English required; Spanish is a plus due to the patient population

• Must be able to travel to three locations: Roseville, CA - Sacramento, CA - Folsom, CA

• Work Authorization: Must be authorized to work in the United States

Benefits:

• Dental

• Vision

• Medical

• 401k contributions

• 120 hours PTO

• 40 hours Sick Time

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